Press Ctrl + Shift + to enter the current time.To quickly enter specific information, you can use the same shortcuts that you use in your worksheets. This will add the record to the table and get a blank form for the next record. When done, hit the Enter key or click the New button again.Type the information in the appropriate fields.In the input form, click the New button.Click on the Form button on the Quick Access Toolbar or on the ribbon.To add a new record to your table using the data entry form, perform these steps: Enter - save the current record and start a new one.Shift + Tab - get to the previous field.Here's a brief explanation of what each button does:Īside from the buttons, you can use the following keys for navigation: To keep things simple, let's make this small table as an example:Ĭlicking the Form button automatically creates a data entry form for your table with fields corresponding to the column headings:Īs you can see, the Excel input form has a handful of different buttons. Place the cursor anywhere within the table and click the Form button.This will select all the data and convert it to a table. Select any cell in your dataset and click the Ctrl + T keys simultaneously.If you want an input form for an existing data set, skip this step. In your worksheet, type the column headings in the topmost row as usual.To get the form, you just need to put your data in a table and the click the Form button. How to make data entry form in ExcelĪ data entry form is only available for a fully functional Excel table. For the detailed instructions, please see How to add a button to Excel ribbon. In a similar fashion, you can place the Form tool on the ribbon. Once the Form tool is in your Excel, creating a data entry form for any table (a new or existing one) takes just a single button click. The Form icon will immediately appear in your Quick Access Tollbar and will be available in all your workbooks.īelieve it or not, you've successfully coped with the main challenge. Click OK to save the changes and close the dialog.Click the Add button in the middle to move the Form to the list of QAT commands on the right.

Scroll down the list of command on the left until you see Form… and click on it.In the Excel Options dialog box that opens, under Choose commands from, select All Commands or Commands Not in the Ribbon.Click the small down arrow at the far-right of the QAT, and then choose More Commands in the pop-up menu.To add the Form tool to the Quick Access Toolbar (QAT), these are the steps to perform: So, first you need to make it visible by adding the From button to the ribbon or the Quick Access Toolbar, or both. Moreover, you cannot print a worksheet until you close the data form.Īlthough the Form tool exists in all versions of Excel 2007 through Excel 365, it is hidden by default. Since a data form is a modal dialog window, it cannot be printed.

A data form is limited to a maximum of 32 columns / fields.Here's how Excel's Data Entry Form works:

You can also set up Data Validation to ensure that only the entries meeting certain criteria are accepted.ĭata entry forms are supported in Excel 365, Excel 2019, Excel 2016, Excel 2010 and Excel 2007, but not available in Excel Online (Excel for the web). Here, you can accurately add new records as well as update and edit the existing ones. To facilitate input, you can ask Excel to display one row of information in a handy dialog box. With large data sets, there is a possibility to mix up something and enter information in a wrong cell. Sometimes, you scroll up to see the column headings and sometimes scroll to the right and then come back to the beginning of the table. How do users normally populate Excel tables? By typing data directly into cells.

You may not know it, but Excel has a special form for entering data in a spreadsheet that makes the input process faster, more user-friendly and less error-prone, especially in large worksheets.

Excel 2016 for dummies